Proformas and orders, factory payments, container planning, freight quotes, shipments and documents move together in the same import file.
One file per customer or import programme. The process strip, scope usage, upcoming payments and pending decisions sit on the first tab.
Contacts, port, loading and bank details of supplier factories are kept in the file. They can be collected directly from the factory with an information form in Turkish, English or Chinese.
Proforma number, product lines, cartons, volume and weight are recorded per order. Production status and the current ready date are tracked.
Factory deposits and balances, freight invoices and service fees appear in one calendar. Payments that are due soon or overdue are flagged.
Ready orders from one or more factories are planned into the same container. Fill rate and layout are shown in 3D, and the plan is sent to the customer for approval.
Quotes are requested from forwarders with route, container type and ready date. Offers are compared side by side on freight, local charges, transit time and validity.
Container, vessel, voyage, ETD and ETA are kept on the shipment, and delay is calculated against the first ETA. With a tracking service connected, container events update automatically.
Commercial invoice, packing list, bill of lading and other documents are linked to the shipment. Missing documents are requested from the factory by e-mail or WhatsApp and reminded until they arrive.
Decisions such as quantity changes, freight choice, extra costs or cancellations are submitted to the customer for approval. Decision, date and note stay on the file.
The operations report is produced as a PDF and sent by e-mail or WhatsApp on the chosen day and time.
Your customer sees their shipments, orders, documents and payments in their own portal, and approves plans and decisions there.
Reports, payment reminders and document requests are sent by e-mail and WhatsApp. We are working on the official WhatsApp Business API integration.
Proforma invoices and payment receipts are read with AI; the extracted fields are checked by you before they are saved.
Use the software with your own team, or have the operation run by a team that knows ITOS.
